Module 27. Here’s a detailed guide to Tally.ERP 9 shortcut keys, various voucher entries, and practical exercises to help you master the software. Tally.ERP 9 is a popular accounting software widely used for financial transactions, inventory management, and compliance.
1. Shortcut Keys in Tally.ERP 9
Understanding the keyboard shortcuts in Tally can significantly enhance your efficiency. Below are some key shortcuts and their uses:
General Navigation Shortcuts
Alt + F1: Shut Company (to close the active company)
F1: Select Company (to open or select another company)
F2: Date (to change the date)
F3: Company Info (for managing companies)
Alt + F3: Select a Company (to load another company)
Ctrl + N: Switch to Calculator Mode
Ctrl + Q: Quit the screen
Voucher Shortcuts
F4: Contra Voucher (used for cash/bank transfers)
F5: Payment Voucher (used for making payments)
F6: Receipt Voucher (used for receiving payments)
F7: Journal Voucher (for adjustment entries)
F8: Sales Voucher (for sales transactions)
F9: Purchase Voucher (for purchase transactions)
F10: Reversal Journal (used to reverse transactions)
F11: Features (to enable or configure features)
F12: Configuration (to change configuration settings)
Inventory Management Shortcuts
Alt + C: Create Master (to create a new ledger or item while entering a transaction)
Alt + E: Export Data
Alt + I: Insert Voucher
Alt + M: Email Report
Alt + P: Print Report
Alt + R: Remove Line (to delete a line in reports or vouchers)
Report Shortcuts
Alt + F5: Display Trial Balance
Alt + F8: Display Sales Register
Alt + F9: Display Purchase Register
Alt + F10: Display Balance Sheet
2. Voucher Entry Types and Their Uses
Tally.ERP 9 allows various types of voucher entries, each with its specific use. Here’s an explanation of each:
Contra Voucher (F4)
Use: For transferring funds between cash and bank accounts, or among different bank accounts.
Example: Transferring cash to a bank account or withdrawing cash from a bank account.
Payment Voucher (F5)
Use: To record cash or bank payments.
Example: Recording a payment to a supplier for purchased goods.
Practical Exercise: Record a payment of $500 to a supplier using a payment voucher.
Receipt Voucher (F6)
Use: To record cash or bank receipts.
Example: Receiving a payment from a customer for an invoice.
Practical Exercise: Record a receipt of $1000 from a customer.
Journal Voucher (F7)
Use: For adjustment entries, like depreciation or bad debts.
Example: Recording depreciation of equipment.
Practical Exercise: Record a journal entry for $200 depreciation on office equipment.
Sales Voucher (F8)
Use: To record sales transactions, both cash and credit.
Example: Recording a sale of products to a customer.
Practical Exercise: Record a sale of $1500 worth of goods to a customer.
Purchase Voucher (F9)
Use: To record purchase transactions.
Example: Recording a purchase of inventory items from a supplier.
Practical Exercise: Record a purchase of $800 worth of goods from a supplier.
Credit Note (Ctrl + F8)
Use: For sales returns or issuing credit to customers.
Example: Issuing a credit note for returned goods worth $200.
Practical Exercise: Record a credit note for goods returned by a customer.
Debit Note (Ctrl + F9)
Use: For purchase returns or requesting credit from suppliers.
Example: Issuing a debit note for returning purchased goods.
Practical Exercise: Record a debit note for goods worth $300 returned to a supplier.
3. Practical Methods and Exercises
The following exercises will help you apply what you’ve learned:
Exercise 1: Contra Entry for Bank Withdrawal
Go to Gateway of Tally > Accounting Vouchers.
Press F4 for Contra Voucher.
Select Cash Account and Bank Account.
Enter the withdrawal amount, e.g., $1000.
Save the entry.
Exercise 2: Payment Voucher Entry
Go to Gateway of Tally > Accounting Vouchers.
Press F5 for Payment Voucher.
Select the Ledger for the supplier and Cash/Bank.
Enter the amount, e.g., $500.
Save the entry.
Exercise 3: Sales Voucher for Credit Sale
Go to Gateway of Tally > Accounting Vouchers.
Press F8 for Sales Voucher.
Choose the Customer Ledger.
Select the item sold and enter the amount, e.g., $1500.
Save the entry.
Exercise 4: Journal Entry for Depreciation
Go to Gateway of Tally > Accounting Vouchers.
Press F7 for Journal Voucher.
Select the Ledger for Depreciation Expense and Accumulated Depreciation.
Enter the depreciation amount, e.g., $200.
Save the entry.
These practical exercises provide a solid foundation for using Tally.ERP 9 efficiently. With practice, you can navigate, record transactions, and manage financial data with ease.
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